Privacy policy

Careers In Events (careersinevents.com) is a job search site for the events industry. We are the controller of the personal information described in this policy, which means we decide how and why it is used.

For any question about this policy or your information, please get in touch through the contact details on our website, or email hello@careersinevents.com.

This policy explains how we handle information about:

• people who visit careersinevents.com
• job seekers who create an account, upload a CV or sign up for job alerts
• people whose names or work contact details appear in job listings we collect, such as hiring managers or recruiters named by an employer
• employers and anyone else who contacts us

When you visit the site

We collect technical information such as your IP address, browser type, device type, the pages you view, the jobs you click through to, and the date and time of your visit. Some of this is collected through cookies (see section 10).

We use it to run the site, keep it secure, prevent misuse and understand which parts of the site people use. Our lawful basis is legitimate interests: we need this information to operate a working, secure website, and the impact on you is low.

When you create an account

We collect your name, email address, password (stored in encrypted form, so we cannot read it) and any preferences you set, such as job types or locations.

We use this to provide your account. Our lawful basis is contract: we need the information to provide the service you signed up for.

When you upload a CV

We collect the CV and the information our system extracts from it, such as your work history, skills, qualifications, job titles and location.

We use this to build your profile and show you jobs that match it. Our lawful basis is contract.

A CV can contain more than an employer needs to see. Please do not include information about your health, ethnicity, religion, sexual orientation, political opinions, trade union membership or criminal record. If your CV does contain any of this, we do not use it for matching, and you can remove it by uploading a new version.

When you sign up for job alerts

We collect your email address and alert preferences and use them to send you the alerts you asked for. Our lawful basis is consent. Every alert includes a link to unsubscribe, and you can change your settings at any time.

When you contact us

We collect your name, email address and anything you include in your message, and use them to reply and to keep a record of the conversation. Our lawful basis is legitimate interests in responding to enquiries and handling requests such as listing removals.

People named in job listings

Some job listings include the name, job title or work email address of a hiring manager or recruiter. Where this appears, it comes from the employer's published listing. We display it only as the employer published it, so that job seekers can see the original details. Our lawful basis is legitimate interests in reproducing job listings accurately. We remove these details when the listing is removed from our site. If you are named in a listing and would like your details removed, please contact us.

When you upload a CV, our system reads it, extracts key information and compares it with the jobs on the site to suggest the ones that suit you best. We use a third-party AI service to help with this. It processes your CV on our behalf, under contract, and only for this purpose.

Matching only affects which jobs we suggest to you and in what order. You can still see and search every job on the site. Matching does not decide whether you get an interview or a job, and we do not share your CV or profile with any employer. No decision with a legal or similarly significant effect on you is made by automated means.

If you think your matches are wrong, you can edit your profile, upload a different CV or contact us.

We do not sell your personal information, and we do not pass your CV or profile to employers or recruiters.

We use trusted service providers to run the site, including providers of website hosting, database storage, email delivery, website analytics and AI processing. They act on our instructions and may only use your information to provide their service to us.

We may also share information if the law requires it, to protect our rights or the safety of others, or with a buyer or successor if the site is sold or transferred, in which case this policy would continue to apply.

Some of our providers store or process information outside the UK. Where they do, we make sure the transfer is protected, either because the UK government has recognised the destination as providing adequate protection or because we have suitable contract terms in place, such as the UK International Data Transfer Agreement or the UK Addendum to the EU Standard Contractual Clauses. Contact us if you would like details.

• Account information: for as long as your account is open. If you do not log in for 24 months, we will email you and then delete the account if you do not respond within 30 days.
• CVs and profiles: until you delete them or close your account. We then delete them from our systems within 30 days, and from backups within 90 days.
• Job alert subscriptions: until you unsubscribe.
• Messages to us: 2 years from our last contact with you.
• Technical and analytics data: up to 14 months.
• Personal details within job listings: removed from the site when the listing is removed, and deleted from our systems within 12 months.

We may keep information for longer where the law requires it or where we need it to deal with a legal claim.

We use appropriate technical and organisational measures to protect your information, including encrypted connections (HTTPS), encrypted password storage and restricted access to personal data. No system is completely secure, so please use a strong password that you do not use on any other site.

Under UK data protection law you have the right to:

• ask for a copy of the information we hold about you
• ask us to correct information that is wrong or incomplete
• ask us to delete your information
• ask us to restrict how we use your information
• object to us using your information where we rely on legitimate interests
• ask for the information you gave us in a format you can take to another service
• withdraw your consent at any time, where we rely on consent

To make a request, please contact us. We may need to confirm your identity first. We will respond within one month, and there is normally no charge.

If you have an account, you can also update your details, replace your CV or delete your account from your account settings.

Cookies are small files placed on your device when you visit a website.

Essential cookies keep the site working and secure, for example keeping you logged in. The site cannot work without them, so they do not need your consent.

Analytics cookies help us understand how people use the site, such as which pages they visit, so we can improve it. Where UK law requires your consent for these cookies, we will ask for it before using them, and where it allows statistical cookies without consent, we will always give you a way to opt out. You can change your choice at any time.

We do not use advertising or tracking cookies.

You can also block or delete cookies in your browser settings, although parts of the site may not work properly if you block essential cookies.

Careers In Events is intended for people aged 16 and over. We do not knowingly collect information from anyone younger. If you believe a child under 16 has given us their information, please contact us and we will delete it.

If you are unhappy with how we have handled your information, please tell us first using the contact details on our website. You do not need to use any particular wording.

We will acknowledge your complaint within 30 days, look into it and tell you the outcome without undue delay.

If you are not satisfied with our response, you can complain to the Information Commissioner's Office at ico.org.uk or by calling 0303 123 1113.

We may update this policy from time to time. We will post the new version here with a new date, and if the changes are significant, we will tell account holders by email.

See also our terms of use and our job listing disclaimer.